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NOTICE OF AGM/PLAYER AWARDS/SPECIAL RESOLUTION/EXECUTIVE NOMINATIONS

Posted on Wed, May 09, 2018

NOTICE OF

 ANNUAL GENERAL MEETING

 

Date:    Wednesday, May  23, 2018      

Time:  7:30 pm  (registration begins at 6:30 pm) 

Location:      Cariboo Hill Secondary School (Large Gym)

    8580-16th Avenue , Burnaby, B.C. 

 

** BMHA PLAYER AWARDS & GRADUATING MIDGET RINGS **

7:00 pm - Prior to the start of the AGM 

 

The AGM will be open to MEMBERS ONLY as outlined in the By-Laws (this includes parents of registered players, officially rostered team staff and approved committee members  - all must be members currently in good standing).   ONLY PARENTS/GUARDIANS WHO FORMALLY SUBMITTED THEIR NAMES (MAXIMUM OF TWO) DURING THE 2017/18 PLAYER REGISTRATION PERIOD WILL BE ELIGIBLE TO RECEIVE A VOTING CARD.    

 

Photo identification must be carried by all members wishing to attend the AGM and it must be produced at the door, if requested, in order to gain admittance. 

 

 As per our BMHA By-Laws, the following Articles pertain to membership for this Annual General Meeting: 

 

 3.3 Classes of Membership  

There will be three (3) classes of voting Membership in the Association, being:

(a) regular Members;

(b) contributing Members; and

(c) honourary life Members. 

 

3.4 Regular Membership

A Person may be a regular Member if he or she:

(a) is 19 years of age or older; and

(b) is either:

(i) a Player; or

(ii) the Parent or Guardian of a Player for whom the annual registration fee has been paid,

provided that, in all cases:

(c) Membership shall be limited to two Parents or Guardians per child, it being understood that a Member having more than one child registered in the Association shall have no greater rights as a Member than a Member having only one child registered in the Association; 

 

3.5 Contributing Membership

A Person may be a contributing Member of the Association if he or she:

(a) is 19 years of age or older and is an Association Committee Member or rostered Association team official; or

(b) has demonstrated, by his or her active volunteer service to the Association in the preceding 12 months, a commitment to advancing the purposes and supporting the activities of the Association as approved by the Executive.

 

If there is any dispute as to whether a Person is a Contributing Member, the issue will be referred to the Executive for consideration and a decision." 

 

The order of business at the Annual General Meeting shall be:

 

a)  Call to Order and introductions  

b) Adoption of the agenda  

c) Approval of the minutes of the previous General Meeting  

d) Director Reports  

e) Presentation of the financial statements

f) Committee Reports 

g) Election of Officers 

h) New Business

·         Special Resolutions

·         Other 

i) Adjournment

 

Please refer to the BMHA website (www.burnabyminor.com) to review the current BMHA Constitution and By-Laws.

 

** IMPORTANT NOTE ** - As has been done in recent years, there will NO LONGER be a $50.00 registration credit to members who attend the Annual General Meeting.

    

 

NOTICE OF SPECIAL RESOLUTION

 

The following special resolutions will be proposed for approval at the meeting of the members of the Burnaby Minor Hockey Association (the Society) to be held on May 23, 2018.

 

Note that while these special resolutions will be considered and approved at the members’ meeting, they will not come into effect until the Society transitions to the new Societies Act by filing a Transition Application. Until such time, the current Bylaws will remain in effect.

 

Replacement of BMHA Constitution and Bylaws

RESOLVED AS SPECIAL RESOLUTIONS that:

 

1.            The Constitution and  Bylaws of the Society be deleted in their entirety and replaced with the Bylaws attached hereto as Schedule A.

2.            The directors of the Society be given the authority to make miscellaneous changes to the Bylaws in order to correct any errors in grammar, punctuation, page numbering or in the Table of Contents and to correct any errors in context and position references which may have been inadvertently overlooked.

3.            Any one director or officer of the Society is authorized and directed to sign all documents and take all actions that are necessary, desirable or useful in carrying out the transition of the Society under the Societies Act and the replacement of the Bylaws.

Please see attached Schedules for the proposed replacement constitution and bylaws.



NOMINATIONS TO THE 2018/19  BMHA EXECUTIVE COMMITTEE 

 

Nominations are being accepted for the following BMHA Executive Committee positions:

 

  1. President (one position)

2. 1st  Vice President (one position)

3. 2nd  Vice President (one position) 

4. Head Coach (one position)

5. Director at Large (two positions) 

 

The BMHA Nominating Committee is accepting names of those persons who may be interested in putting their name forward for election to the 2018/19 BMHA Executive Committee in accordance with our BMHA By-Laws:

 

"8.6 Nominations of Directors

A Member in good standing may be nominated for election as a Director in accordance with the following rules and such additional policies as may be established by the Executive:

(a) A nomination must be in writing and signed by the Member being nominated and at least two (2) other Members in good standing;

(b) All nominations must be submitted to the Association prior to the call to order for the General Meeting. No nominations from the floor will be permitted."

 

As of this notice, the following individuals have indicated their intention of putting their names forward for election to the 2018/19 BMHA Executive Committee:

 

1.    President – DRAGON, Troy / MATSUDA, Lucas (one to be elected)

2.    1st Vice President – PONG, Rupert (one to be elected)

3.    2nd Vice President – JACOBUCCI, Dave / NAGAI, Rob (one to be elected)

4.    Head Coach – JARMAN, Geoff (one to be elected)

5.    Director at Large – GIRN, Bal / POIZER, Lee / REESOR, Cheryl (two to be elected)

 

If you are interested in putting your name forward for election to any of the above-noted BMHA Executive Committee positions, please forward your intention to the BMHA Nominating Committee at admin@burnabyminor.com.

 

Larry Hayes

Executive Administrator/Secretary

Burnaby Minor Hockey Association

 

Queen Elizabeth II Diamond Jubilee Medal

Honoured Member - Burnaby Sports Hall of Fame

Honourary Life Member - Burnaby Minor Hockey Association

Gold Puck Award - Pacific Coast Amateur Hockey Association

  

  

 

 


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