NOTICE OF ANNUAL GENERAL MEETING

 

Date:    Wednesday, July 2, 2025     

Time:  7:00 pm 

(final on-line checks of eligibility will take place at 6:30 pm) 

Location:   Virtual Meeting – Zoom Conferencing 

    

The VIRTUAL AGM will be open to ELIGIBLE MEMBERS ONLY as outlined in the By-Laws (this includes parents/guardians of registered players, officially rostered team staff and approved committee members):

  • All must be members currently in good standing from the 2024/25 season
  • Only parents/guardians who previously formally submitted their names (maximum of two per family) during the 2024/25 player registration period will be eligible to attend and vote at the meeting (as per BMHA Bylaws).

 

PRE-REGISTRATION FOR THIS MEETING IS REQUIRED TO ATTEND THIS MEETING   

  • Following the pre-registration process the Credentials Committee will review all individuals who wish to attend the meeting.
  • After registering, you will receive a confirmation email containing information about joining the meeting the day before the event.  Do not panic if this is delayed!
  • Again, only those members who meet the eligibility criteria will be permitted to attend the meeting.
  • To pre-register, please complete this form before Sunday, June 29 at Midnight: https://forms.gle/E2Dn2TMU2GfxDBnX6

 

BMHA AGM 2025 ZOOM INFO SHEET

There will be very limited opportunity to provide technical assistance on the day of the meeting.  To help, we have prepared this ZOOM INFO SHEET.

 As per our BMHA By-Laws, the following Articles pertain to membership for this Annual General Meeting:

 

3.2 Classes of Membership

There will be three (3) classes of voting Membership in the Association, being:

(a) regular Members;
(b) contributing Members; and
(c) Honourary Life Members.

 

3.3 Regular Membership

A Person may be a regular Member if he or she:

(a) is 19 years of age or older; and
(b) is either: (i) a Player; or (ii) the Parent or Guardian of a Player for whom the annual registration fee has been paid, provided that, in all cases:
(c) Membership shall be limited to two Parents or Guardians per child, it being understood that a Member having more than one child registered in the Association shall have no greater rights as a Member than a Member having only one child registered in the Association;

 

3.4 Contributing Membership

A Person may be a contributing Member of the Association if he or she:

(a) is 19 years of age or older and is an Association Committee Member or rostered Association team official; or
(b) has demonstrated, by his or her active volunteer service to the Association in the preceding 12 months, a commitment to advancing the purposes and supporting the activities of the Association as approved by the Executive.

If there is any dispute as to whether a Person is a Contributing Member, the issue will be referred to the Executive for consideration and a decision.  This will be done once pre-registration has been completed.

 

The order of business at the Annual General Meeting will be:

  1. a) Call to Order and introductions
  2. b) Adoption of the agenda
  3. c) Approval of the minutes of the previous General Meeting
  4. d) Director Reports
  5. e) Presentation of the financial statements
  6. f) Committee Reports
  7. g) Election of Officers
  8. h) New Business
  9. i) Adjournment

 

All BMHA Executive Committee, Support Staff and Financial Reports will be posted on the BMHA website in the near future for review by the full membership.

Please refer to the BMHA website to review the current BMHA Constitution and ByLaws.

 

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NOMINATIONS TO THE 2025/26  BMHA EXECUTIVE COMMITTEE

 

Nominations are being accepted for the following BMHA Executive Committee positions:

 

  1. Treasurer (2 year term)
  2. Director of “C” Hockey (2 year term)
  3. Director of “A” Hockey (2 year term)

 

The BMHA Nominating Committee is accepting names of those persons who may be interested in putting their name forward for election to the 2025/26 BMHA Executive Committee in accordance with our BMHA By-Laws (Part 8 – Executive):

 

8.5   Nominations of Directors

 

A Member in good standing may be nominated for election as a Director in accordance with the following rules and such additional policies as may be established by the Executive:

(a)  A nomination must be in writing and signed by the Member being nominated and at least two (2) other Members in good standing;

(b)  All nominations must be submitted to the Association at least seven (7) days prior to the call to order for the General Meeting. No nominations from the floor will be permitted.

 

If you are interested in putting your name forward for election to any of the above-noted BMHA Executive Committee positions, please forward your intention to the BMHA Nominating Committee at admin@burnabyminor.com  as soon as possible and a nomination form will be forwarded to you.  Thank you!

If you have any questions please forward them to admin@burnabyminor.com.

Posted in AGM