NOTICE OF ANNUAL GENERAL MEETING

Date: Wednesday, June 10, 2026

Time: 7:00pm (final online checks of eligibility will take place at 6:30pm)

Location: Virtual Meeting – Zoom Conferencing

 

This is the official notice that Burnaby Minor Hockey Association (BMHA) will be holding its Annual General Meeting (AGM) on Wednesday, June 10, 2026.

The VIRTUAL AGM will be open to ELIGIBLE MEMBERS ONLY as outlined in the BMHA By-Laws, Part 3 (this includes parents/guardians of registered players, officially rostered team staff and approved committee members):

  • All must be members currently in good standing from the 2025/26 season
  • Only parents/guardians who previously formally submitted their names (maximum of two per family) during the 2025/26 player registration period will be eligible to attend and vote at the meeting (as per BMHA Bylaws).

PRE-REGISTRATION IS REQUIRED TO ATTEND THIS MEETING   

  • Following the pre-registration process the Credentials Committee will review all individuals wishing to attend the meeting.
  • Zoom access details will be emailed to approved registrants prior to the AGM.
  • Only those members who meet the eligibility criteria will be permitted to attend the meeting.
  • To pre-register, please complete this form by Monday, June 8, 2026:  https://forms.gle/VbkmFrbSYs2JKcgw6

BMHA AGM 2026 ZOOM INFO SHEET

There will be very limited opportunity to provide technical assistance on the day of the meeting.  To help, we have prepared this ZOOM INFO SHEET.

The order of business at the Annual General Meeting will be:

  1. Call to Order and introductions
  2. Adoption of the agenda
  3. Approval of the minutes of the previous General Meeting
  4. Director Reports
  5. Presentation of the financial statements
  6. Committee Reports
  7. Election of Officers
  8. New Business
  9. Special Resolutions
  10. Other
  11. Adjournment

All BMHA Executive Committee, Support Staff and Financial Reports will be posted on the BMHA website in the near future for review by the full membership.

Please also refer to the BMHA website to review the current BMHA Constitution and Bylaws.

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NOTICE OF SPECIAL RESOLUTIONS            

The following Special Resolutions will be presented to the membership for consideration at the Annual General Meeting.

Special Resolution #1 – Membership Bylaw Amendments

The proposed amendments update and clarify the membership provisions of the BMHA Bylaws while maintaining the Association’s existing governance structure and voting model.  The intent of the amendments is to:

  • clarify membership categories and voting rights;
  • formally recognize Player Members as non-voting members;
  • clarify Parent/Guardian membership and voting limits;
  • establish a defined membership year aligned with the hockey season; and,
  • clarify member standing and voting eligibility requirements.

The full Membership Bylaw Amendments Package, including rationale and proposed wording, has been circulated with this Notice and can be found here.  Proposed Membership Bylaw Amendments.

Proposed Special Resolution – BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:  The Members of Burnaby Minor Hockey Association approve the proposed amendments to the Membership provisions of the BMHA Bylaws as circulated with the Notice of Annual General Meeting and accompanying Membership Bylaw Amendments Package, effective immediately following the conclusion of the 2026 Annual General Meeting.

Special Resolution #2 – Complaints, Discipline, and Appeals Bylaw Amendments

The proposed amendments update and clarify Part 14 – Complaints, Discipline, and Appeals of the BMHA Bylaws while maintaining the Association’s existing governance framework. The intent of the amendments is to:

  • clarify Executive oversight and operational administration processes;
  • improve communication timelines and procedural clarity;
  • clarify the purpose and use of interim suspensions;
  • provide broader and more practical discipline outcomes; and,
  • improve neutrality and safeguards within the appeals process.

The full Complaints, Discipline, and Appeals Bylaw Amendments Package, including rationale and proposed wording, has been circulated with this Notice and can be found here. Proposed Complaints, Discipline And Appeals Bylaw Amendments.

Proposed Special Resolution – BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:  The Members of Burnaby Minor Hockey Association approve the proposed revisions to Part 14 of the BMHA Bylaws (Complaints, Discipline, and Appeals) as circulated with the Notice of Annual General Meeting and accompanying Complaints, Discipline, and Appeals Bylaw Amendments Package, effective immediately following the conclusion of the 2026 Annual General Meeting.

 

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NOMINATIONS TO THE 2026/27 BMHA EXECUTIVE COMMITTEE

Nominations are being accepted for the following positions on the 2026/27 BMHA Executive Committee:

  1. President – two-year term
  2. Vice-President People – one-year transitional term (Pursuant to BMHA Bylaw 8.8, the Executive has designated the Vice-President People position as a one-year transitional term for the 2026/27 season).
  3. Vice-President Risk – two-year term
  4. Vice-President Programs – two-year term
  5. Director of BMHA Growth – two-year term
  6. Director of Volunteers – two-year term

Attached to this Notice, and found here, is a summary of the proposed Roles & Responsibilities associated with the open Executive Committee positions. Members considering nomination are encouraged to review the document to better understand the governance, leadership, and operational oversight responsibilities associated with each role.

The BMHA Nominating Committee is accepting names of those persons who may be interested in putting their name forward for election to the 2026/27 BMHA Executive Committee in accordance with our BMHA Bylaws (Part 8 – Executive):

8.5   Nominations of Directors

A Member in good standing may be nominated for election as a Director in accordance with the following rules and such additional policies as may be established by the Executive:

(a)  A nomination must be in writing and signed by the Member being nominated and at least two (2) other Members in good standing;

(b)  All nominations must be submitted to the Association at least seven (7) days prior to the call to order for the General Meeting. No nominations from the floor will be permitted.

If you are interested in putting your name forward for election to any of the above-noted BMHA Executive Committee positions, please forward your intention to the BMHA Nominating Committee at admin@burnabyminor.com  as soon as possible and a nomination form will be forwarded to you.  Thank you!

If you have any questions please forward them to admin@burnabyminor.com.

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