Dear Members,

Notice is hereby given that a Virtual Special General Meeting (SGM) of the members of Burnaby Minor Hockey Association (BMHA) will be held as follows:

Date: Thursday, June 5, 2025
Time: 7:00 PM (online eligibility checks will begin at 6:30 PM)
Location: Virtual via Zoom

The SGM will be open to ELIGIBLE MEMBERS ONLY as outlined in the By-Laws (this includes parents of registered players, officially rostered team staff and approved committee members). All must be members currently in good standing. Only parents/guardians who formally submitted their names (maximum of two per family) during the 2024/25 player registration period will be eligible to attend and vote at the meeting.

 

Purpose of the Meeting:

This Special General Meeting has been called to vote on proposed changes to the BMHA Bylaws regarding the composition of the Executive (Board of Directors).

 

Special Resolution to Be Considered:

The following special resolution will be proposed:

Resolution #1 – Amendment to Bylaw 8.2 – Composition of the Executive

RESOLVED THAT Bylaw 8.2 of the Burnaby Minor Hockey Association be replaced with the following:

The Executive will be composed of the following Directors:
(a) the President
(b) Vice-President People
(c) Vice-President Risk
(d) Vice-President Programs
(e) Treasurer
(f) Director of “C” Hockey
(g) Director of “A” Hockey
(h) Director of BMHA Growth
(i) Director of Volunteers

If approved, this change will take effect at the upcoming Annual General Meeting and apply to the 2025/26 season.

A special resolution requires approval by at least 2/3 of votes cast by eligible members in good standing.

 

Eligibility to Attend and Vote:

In accordance with BMHA’s Bylaws, this virtual meeting is open to eligible voting members only.  As per our BMHA By-Laws, the following Articles pertain to membership for this SGM:

3.2 Classes of Membership
There will be three (3) classes of voting Membership in the Association, being:
(a) regular Members;
(b) contributing Members; and
(c) honourary life Members.

3.3 Regular Membership
A Person may be a regular Member if he or she:
(a) is 19 years of age or older; and
(b) is either: (i) a Player; or (ii) the Parent or Guardian of a Player for whom the annual registration fee has been paid, provided that, in all cases:
(c) Membership shall be limited to two Parents or Guardians per child, it being understood that a Member having more than one child registered in the Association shall have no greater rights as a Member than a Member having only one child registered in the Association;

3.4 Contributing Membership
A Person may be a contributing Member of the Association if he or she:
(a) is 19 years of age or older and is an Association Committee Member or rostered Association team official; or
(b) has demonstrated, by his or her active volunteer service to the Association in the preceding 12 months, a commitment to advancing the purposes and supporting the activities of the Association as approved by the Executive.

All attendees must be members in good standing. Eligibility will be verified prior to the meeting.

 

Zoom Meeting Details:

Topic: SGM Meeting
Time: June 5, 2025 at 7:00 PM (Vancouver Time)
Join Zoom Meeting: https://us06web.zoom.us/j/85257582700
Meeting ID: 852 5758 2700

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Dial by Location:
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Meeting ID: 852 5758 2700

Please ensure you are familiar with Zoom and test your system in advance using: https://zoom.us/test. Limited technical support will be available on the day of the meeting.

 

Agenda:

  1. Call to Order and Introductions
  2. Adoption of the Agenda
  3. Special Resolution
  4. Adjournment
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